Expand the subsections below for more details on the AAMC's policies and procedures for investigations.
The AAMC requires candidates for examination to present accurate and current information at the time registration materials are submitted and to adhere to all Test Center Regulations and Procedures as outlined in the MCAT® Essentials. It is the policy of the AAMC to investigate discrepancies, attempts to subvert eligibility requirements, violations of Test Center Regulations, and irregular behavior exhibited in connection with the administration of the MCAT exam or other tests affiliated with the AAMC.
This investigation is distinct from a Score Validity Inquiry by the MCAT Program pertaining to the legitimacy of test scores as accurate representations of the individual's performance levels.
Application and Admission Cases
The AAMC requires applicants to present accurate and current information at the time application materials are submitted and during all phases of the admission process for entry into medical school or a graduate medical education program. It is the policy of the AAMC to investigate all discrepancies in credentials, attempts to subvert the admission process, and any other irregular matter which occurs in connection with application activities.
The AAMC may investigate or facilitate the reporting of certain cases that occur subsequent to an individual's enrollment in medical school. Such cases include, but are not limited to, academic and ethical violations and criminal activities. In addition, reports documenting cases submitted by other educational agencies may be disseminated by the AAMC to legitimately interested parties after notice and opportunity to comment are afforded the subject of the report.
In addition to its members, the AAMC provides services to other educational institutions. For example, the MCAT examination is used by a variety of health profession and graduate programs in addition to medicine. The report in final form is therefore subject to issuance in response to an application or matriculation at such legitimately interested parties of which the AAMC has knowledge.
Legitimately Interested Parties do NOT include residency programs if the violation at issue is related to the MCAT exam, the AMCAS application, or the Fee Assistance Program application.
Reports may contain information relevant to academic or disciplinary proceedings, criminal investigations, and decisions relative to entry into graduate medical education programs and professional licensure. Duly constituted agencies that make an official request to the AAMC for a report are considered legitimately interested parties.
An investigation is initiated when the AAMC becomes aware that an individual has potentially violated one of the AAMC’s policies during the AMCAS application process, the Fee Assistance Program application process, or in connection with the MCAT exam (including violations that occur during the registration process. The AAMC has in place systems that detect many potential violations, and receives notification of additional potential violations from outside parties, including but not limited to medical school admissions representatives. We appreciate and investigate all potential violations that are brought to our attention.
Investigation of Potential Violations
Once an investigation is initiated, the AAMC reviews the potential violation and determines whether or not a violation has occurred, based on information submitted by the subject of the investigation, AAMC current and historical records, information provided by external parties, policies associated with MCAT, AMCAS, Admission and Enrollment Standards, and any other available information.
Communication with the Subject of an Investigation
Once the AAMC determines that a violation appears to have occurred, the AAMC contacts the subject of an investigation in order to:
- Notify the subject that an investigation has been initiated;
- Provide the subject with a summary of the matter being investigated;
- Inform the subject of policies and procedures related to the investigation; and
- Provide the subject with an opportunity to respond.
- Provide the subject with a copy of the Report as it will be appear to the legitimately interested parties to which the Report is to be disseminated; and
- Provide the subject with an opportunity to advise us of any inaccuracies.
In addition to the issuance of a Report, The AAMC reserves the right to take other action as is warranted in certain circumstances.
Arbitration is conducted by a single arbitrator appointed by the Washington, D.C. office of JAMS. The arbitrator acts solely on the basis of a written record submitted by both parties, and no hearing or oral arguments are held. The sole issue for arbitration shall be whether the AAMC acted reasonably and in good faith in preparing the report. The arbitrator will have final authority to conclude whether: (1) the report should be distributed as written; or (2) the report should be modified in accordance with the arbitrator's directions before distribution; or (3) no report should be distributed. In addition, the arbitrator determines which party is responsible for JAMS' case management fees and the arbitrator's fee. All other costs associated with arbitration (for example, attorneys' fees) are borne by the party incurring them.