ERAS® Policies

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ERAS Data Policy

The Association of American Medical Colleges (AAMC) and the Electronic Residency Application Service® (ERAS®) recognize the importance of responsibly collecting and guarding the information we receive from our users. The AAMC has developed these data policy  guidelines to prevent the exposure of confidential personal data without the prior permission of the individual.

Use of ERAS Source Documentation

The ERAS program strives to transmit source documentation via the ERAS system. This requires that Designated Dean’s Offices receive supporting documents that are created by the original author/owner. Designated Dean’s Office staff who transmit these documents to training programs via the ERAS system should receive, for example, medical school transcripts and MSPEs issued directly from the medical school. Reproductions of Program Director’s Workstation (PDWS) documentation from prior ERAS application seasons, do not qualify as acceptable source documentation. Designated Dean’s Offices have been instructed not to accept printed PDWS documents for transmission via the ERAS system.

The ERAS program prohibits the use of ERAS documents received through the PDWS for any other purpose. These documents may not be printed, faxed, e-mailed or otherwise transmitted to any individual or organization that is not associated with securing the applicant’s training position at your institution. Documentation received via the PDWS may only be used for the review and evaluation of an applicant for a training position.

ERAS Integrity Promotion Program

The AAMC is dedicated to promoting integrity in graduate medical education, and advocates high standards during the application process. The ERAS program has developed an Integrity Promotion Program to encourage supports these high standards for those engaged in the residency and fellowship application and selection process. As such, the ERAS administrators staff hasves developed tThis program was developed to educate users regarding expectations of behavior and to investigate allegations of fraudulent or unethical behavior.

Over the past few years, an increasing number of fraudulent application allegations have been reported to the ERAS program by applicants, Designated Dean's Offices, and training programs. Neither applicants nor programs benefit from unethical behavior in the application process; and to the extent possible, the ERAS program discourages this behavior. The ERAS program's Integrity Promotion Program was created to promote integrity in the process among all participants.

The ERAS Integrity Promotion Program has two components:

 

ERAS Integrity Promotion - Education Program

The Education Program is intended to educate ERAS users about ethical application behavior as well as outline irregular behavior considered unethical that could lead to an...
 

ERAS Integrity Promotion - Investigation Program

The Investigations Program outlines the steps in the process, should a user become the subject of an ERAS investigation, as well as the consequences of a positive finding.

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