Grading System Updates for AMCAS Verification
ATTENTION REGISTRARS: On Jan. 9, 2023, the AMCAS verification team will email a letter to your office requesting updated grading information. Obtaining this vital data helps us verify applications properly and ensures students are represented accurately to their prospective medical schools. For questions, please email firstname.lastname@example.org.
AMCAS uses the Grade Conversion Chart to more accurately convert all official transcript grades to a standardized grading system. The AMCAS GPA provides medical schools with a standard way to compare each applicant’s academic record. During the verification process, AMCAS converts most standard undergraduate and graduate transcript grades to AMCAS grades based on conversion information provided by colleges and universities
eTranscripts for Registrars
AMCAS accepts official PDF eTranscripts from:
All eTranscripts must be in PDF format and conform to the Postsecondary Electronic Standards Council (PESC) PDF Attachment standard.
AMCAS is equipped to work with third-party vendors that provide transcript fulfillment services to send transcripts directly to AMCAS. If your transcript orders are managed by a third-party vendor, please contact your vendor account representative to determine whether your students’ transcripts can be sent to AMCAS electronically.
Transcript Issue/Print Date Requirement
AMCAS requires that all transcripts must be issued/printed within 14 days before the date AMCAS receives your transcript. Please see the example below of an acceptable issue/print date.
|AMCAS Receipt Date||Acceptable Issue/Print Date|
|May 3, 2022||April 19, 2022, or after|
|May 16, 2022||May 2, 2022, or after|
|June 1, 2022||May 18, 2022, or after|
Please note that any transcript received by AMCAS that was not issued/printed within 14 days before receipt will not be used to process an application. The applicant will be notified via email and should request another transcript.
Updates for the 2023 AMCAS Application Cycle
For the 2023 AMCAS application cycle, AMCAS will accept official transcripts via secure email from approved school senders. To become an approved sender of emailed transcripts, contact email@example.com to register. If you were approved to email transcripts last year, you will still need to follow this process this year.
We will not accept emailed transcripts from schools that have not been pre-approved. Additionally, AMCAS will not accept any emailed transcripts from applicants or sent to firstname.lastname@example.org – this email address is intended only for communications between registrars and AMCAS.
AMCAS Opening Cycle Webinar for Registrars - March 2022
This webinar helps undergraduate institution registrars and prehealth advisors better understand AMCAS policies and procedures around transcript receipt and processing, including changes for the upcoming 2023 application cycle. Access the video and PowerPoint slides (PDF).
AMCAS Opening Cycle Webinar for Registrars - March 2021
This webinar helps undergraduate institution registrars and prehealth advisors better understand AMCAS policies and procedures around transcript receipt and processing. The presentation also highlights the AMCAS grading system and grade conversions, transcript processing procedures, and policies and resources for the 2022 application cycle. Access the video and PowerPoint slides (PDF).
AMCAS will not accept any emailed transcripts or requests to email transcripts from applicants. Only AMCAS-approved schools and vendors can submit transcripts to AMCAS.
Please contact your registrar to inquire whether they are pre-approved to send AMCAS emailed transcripts or if they use National Student Clearinghouse or Parchment. Requesting an electronic transcript from a school that is not approved will result in delays. Applicant inquiries may be directed here.
AMCAS continues to accept official paper transcripts from all institutions. Please make sure that you are using the correct AAMC and Transcript IDs to prevent any processing delays. To avoid additional transcript processing delays, please make sure that your transcript is properly matched to the right AAMC and Transcript ID.