AMCAS for Registrars

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This page serves as a resource for registrars regarding transcripts and grading systems for the AMCAS application process. Updates about the upcoming application cycle are included below.

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Grading System Updates for AMCAS Verification

At the beginning of each calendar year, AMCAS will email a letter to your office requesting updated grading information. Obtaining this vital data helps us verify applications properly and ensures students are represented accurately to their prospective medical schools. For questions regarding this process, please email registrarletters@aamc.org.

AMCAS Grade Conversion Chart

AMCAS uses the Grade Conversion Chart to more accurately convert all official transcript grades to a standardized grading system. The AMCAS GPA provides medical schools with a standard way to compare each applicant’s academic record. During the verification process, AMCAS converts most standard undergraduate and graduate transcript grades to AMCAS grades based on conversion information provided by colleges and universities

eTranscripts for Registrars

AMCAS accepts official PDF eTranscripts from: 

All eTranscripts must be in PDF format and conform to the Postsecondary Electronic Standards Council (PESC) PDF Attachment standard.

AMCAS is equipped to work with third-party vendors that provide transcript fulfillment services to send transcripts directly to AMCAS. If your transcript orders are managed by a third-party vendor, please contact your vendor account representative to determine whether your students’ transcripts can be sent to AMCAS electronically. 

Transcript Issue/Print Date Requirement

AMCAS requires that all transcripts must be issued/printed within 14 days before the date AMCAS receives your transcript. Please see the example below of an acceptable issue/print date. 

AMCAS Receipt Date Acceptable Issue/Print Date
May 3, 2022 April 19, 2022, or after
May 16, 2022 May 2, 2022, or after
June 1, 2022 May 18, 2022, or after

Please note that any transcript received by AMCAS that was not issued/printed within 14 days before receipt will not be used to process an application. The applicant will be notified via email and should request another transcript. 

Updates for the 2023 AMCAS Application Cycle

For the 2023 AMCAS application cycle, AMCAS will accept official transcripts via secure email from approved school senders. To become an approved sender of emailed transcripts, contact etranscripts@aamc.org to register. If you were approved to email transcripts last year, you will still need to follow this process this year.

We will not accept emailed transcripts from schools that have not been pre-approved. Additionally, AMCAS will not accept any emailed transcripts from applicants or sent to etranscripts@aamc.org – this email address is intended only for communications between registrars and AMCAS.

For questions, please email etranscripts@aamc.org (note: this email address is for the use of school registrars only; applicants may contact us here). 
 

Webinars

AMCAS Opening Cycle Webinar for Registrars - March 2022

This webinar helps undergraduate institution registrars and prehealth advisors better understand AMCAS policies and procedures around transcript receipt and processing, including changes for the upcoming 2023 application cycle. Access the video and PowerPoint slides (PDF).

AMCAS Opening Cycle Webinar for Registrars - March 2021

This webinar helps undergraduate institution registrars and prehealth advisors better understand AMCAS policies and procedures around transcript receipt and processing. The presentation also highlights the AMCAS grading system and grade conversions, transcript processing procedures, and policies and resources for the 2022 application cycle. Access the video and PowerPoint slides (PDF).

Attention Applicants

AMCAS will not accept any emailed transcripts or requests to email transcripts from applicants. Only AMCAS-approved schools and vendors can submit transcripts to AMCAS.  

Please contact your registrar to inquire whether they are pre-approved to send AMCAS emailed transcripts or if they use National Student Clearinghouse or Parchment. Requesting an electronic transcript from a school that is not approved will result in delays. Applicant inquiries may be directed here.

AMCAS continues to accept official paper transcripts from all institutions. Please make sure that you are using the correct AAMC and Transcript IDs to prevent any processing delays. To avoid additional transcript processing delays, please make sure that your transcript is properly matched to the right AAMC and Transcript ID.

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Connect with AMCAS®
Contact AMCAS®

Monday-Friday, 9 a.m.-7 p.m. ET Closed Wednesday, 3-5 p.m. ET

202-828-0600
2023 AMCAS Application

The 2023 AMCAS application is now open. If you wish to start medical school in Fall 2023, please complete and submit the 2023 AMCAS application. 

As of September 23 AMCAS is:

Marking transcripts as "Received" that were delivered on or before:

Paper (mailed) – September 23

Parchment – September 22

National Student Clearinghouse – September 23

Processing applications that reached "Ready for Review" on September 23

Processing Academic Change Requests submitted on September 22.

2023 AMCAS® Applicant Guide

Outline of the current AMCAS application process, policies, and procedures.

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Fee Assistance Program

If approved for the Fee Assistance Program, you will receive a waiver for all AMCAS fees for one (1) application submission with up to 20 medical school designations ($987 value). Benefits are not retroactive.

Learn more