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MyERAS Documents for Fellowship Applicants

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Within your MyERAS account, you may create personal statement(s); identify the people who will write your letters of recommendation (LoRs); and release your COMLEX-USA and/or USMLE transcripts. You will also assign most documents to the programs, track the status of these and any additional ERAS documents. Applicants should research programs individually to determine those requirements before making document assignments.
 
  • The EFDO is the Designated Dean's Office for all fellowship applicants whether a US medical school graduate or an international medical school graduate. Applicants should visit the EFDO website for information about submitting their documents for upload or obtaining contact information when additional information is needed. The EFDO no longer accepts paper documents for fellowship applications. Documents sent via mail or courier to their offices will not be processed.

  • EFDO Online Services allows applicants to upload certain document types themselves; as well as send requests to your medical school to upload their MSPE and medical school transcript. A unique link to the EFDO Online Services account for each applicant is only available within MyERAS on the Additional Documents page under Documents.

Below you will find an overview of each of the main documents used in ERAS. For detailed information, please see the Documents section of the MyERAS user guide.

Tracking Documents

The dashboard provides a snapshot of the progress of various documents and their statuses in MyERAS.
  • Uploaded but Unassigned LoRs - Count of LoRs that have been uploaded but are not assigned to any programs, highlighting that assignments may need to be made.

  • Unassigned Personal Statements - Count of Personal Statements that have been saved but are not assigned to any programs, highlighting that assignments may need to be made.

  • Latest USMLE Request Status - Current status of the latest request made to NBME or ECFMG (for IMG Residency) after at least one program has been applied to with the USMLE transcript assigned.

  • Latest COMLEX-USA Request Status - Current status of the latest request made to NBOME after at least one program has been applied to with the COMLEX-USA transcript assigned.

  • Status of Additional Documents - Status of all other applicable documents as either Not Uploaded or Uploaded.

Photos

The Photo is most often used by programs to help identify applicants when reporting for an interview. Applicants must upload their own Photo in EFDO On-lineServices.
 
A photo file should not exceed these requirements:
  • Dimensions: 2.5 in. x 3.5 in.

  • File Size: 100kb

Personal Statement

The personal statement may be used to personalize the application to a specific program or to different specialties. There is not a limit to how many personal statements you may create; however, you may only assign one (1) for each program.
 
Note: There are a number of websites that provide examples of Personal Statements. Do not copy any information from these sites and use them in your Personal Statements without giving credit to the author. This is considered plagiarism. See the ERAS Investigation Policy.
 

Special Note About Formatting

Personal Statements must be created in plain text formatting. HTML and other special text formatting, such as bold, italics, underline, text color, and alignment, are not allowed. Personal statements created outside of MyERAS should be done in a plain text word processing application such as Notepad (for Windows users) or Text Edit (for Mac Users) to ensure text stays as clean as possible.
 

LoRs

LoRs must be uploaded through the ERAS Letter of Recommendation Portal (LoRP) by the LoR Author. It is the applicant’s responsibility to follow up with LoR Authors regarding LoRs.
  • Creating LoR Entries - You must create a LoR entry for each LoR you intend to use during the application season.

  • Confirming LoR Entries - You must confirm a LoR entry before an associated Letter ID can be generated.

  • Uploading LoRs - The Letter ID contained in the LoR Request form must be used to upload the associated LoR through the Letter of Recommendation Portal (LoRP).

  • Assigning LoRs - Applicants may assign of up to four (4) LoRs to each program.

USMLE

The USMLE transcript is required by many M.D. residency programs as part of an application to be considered for their positions.
  • Authorizing the Release for the USMLE Transcript - Applicants must authorize the release of their USMLE transcript in order to make assignments of the USMLE transcript to the programs they designate.

  • Paying for the USMLE Transcript - The NBME or ECFMG (for IMG Residency) charges a one time fee of $80 for transmitting USMLE transcripts to the programs designated by applicants.

  • Viewing the USMLE Requests Status Report - Applicants can view the USMLE Requests Status Report to track the status of their USMLE requests by program.

COMLEX-USA

The COMLEX-USA transcript is required by many AOA-accredited and ACGME-accredited residency programs as part of a D.O. applicant’s application to be considered for their positions.
  • Authorizing the Release for the COMLEX-USA Transcript - Applicants must authorize the release of their COMLEX-USA transcript in order to make assignments of the COMLEX-USA transcript to the programs they designate.

  • Paying for the COMLEX-USA Transcript - The NBOME or ECFMG (for IMG Residency) charges a one time fee of $80 for transmitting COMLEX-USA transcripts to the programs designated by applicants.

  • Viewing the COMLEX-USA Requests Status Report - Applicants can view the COMLEX-USA Requests Status Report to track the status of their COMLEX-USA requests by program.

MSPE

Uploading: The EFDO is responsible for uploading the Medical School Performance Evaluation (MSPE or “Dean’s Letter”) into the ERAS system for fellowship applicants.
 
Assigning: Applicants must make assignments of the MSPE to the programs they designate.
 

Medical School (MS) Transcript

Uploading: The EFDO is responsible for uploading the MS Transcript into the ERAS system for fellowship applicants.
 
Assigning: Applicants must make assignments of the MS Transcript to the programs they designate.
 

American Board of Surgery In-Training Examination (ABSITE)

The ABSITE transcript may be required for surgical fellowship training programs only. Applicants applying to surgical fellowship training programs should research the individual programs’ requirements for the ABSITE before uploading or assigning.
 
Uploading: The EFDO is responsible for uploading the ABSITE Transcript into the ERAS system for fellowship applicants.
 
Assigning: Applicants must make assignments of the ABSITE Transcript to the programs they designate.

IMG-Only Documents

ECFMG Status Report: The ECFMG Status Report confirms the ECFMG certification status for an IMG residency applicant. This report contains the month and year that examinations were passed for ECFMG Certification, but does not contain your USMLE transcript.

Uploading: The ECFMG is responsible for uploading the ECFMG Status Report into the ERAS system for IMG fellowship applicants.
 
Post-Training Authorization Letter (PTAL or "California Letter"): The Postgraduate Training Authorization Letter is issued by the Medical Board of California. The PTAL must be assigned by those IMG residency applicants who apply to programs in California.
 
Uploading - The EFDO is responsible for uploading the PTAL into the ERAS system for IMG fellowship applicants. Please contact the EFDO to assist you with the upload of this document.

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ERAS Tools and Worksheets for Fellowship Applicant

The MyERAS User Guide, ERAS timeline, FAQs and more are available to provide helpful information to fellowship applicants about the MyERAS application and ERAS process.

ERAS Tools and Worksheets for Fellowship Applicants
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