The Advisor Information System (AIS)

• Roster of Applicants Reports:  
  • Applicant Details – Full: Provides all available AMCAS application information from released applicants and includes any filters you have applied. It is generated as a single Excel spreadsheet.   
  • Letters of Evaluation: Provides all available information about released applicants’ letters for a specified cycle. It includes the letter type, the letter status, and the medical schools to which each letter has been assigned. The Request ID identifies each specific letter entry shared with both the applicant and the letter writer.    
  • Applicant School(s) Attended: Lists the schools that released applicants entered in the Schools Attended section of their AMCAS application for a specified application cycle. It includes each school's name, the applicant’s major(s), degree(s), and degree date(s) listed in their AMCAS applications.   
  • Latest Admission Actions: Shows the most recent admission action that medical schools have reported to the AMCAS program for released applicants. It includes the medical school's name and code, the program types the applicant applied to, and the latest admission action the school submitted to the AMCAS program for that applicant. Note: actions reported by medical schools will appear in this report after a two-week delay.   
• MCAT Roster Report: The MCAT Roster and MCAT Score Summary allows advisors to review MCAT score data for examinees at their institution. Examinees may release MCAT scores to their advisors during MCAT registration or when submitting an AMCAS application.  
• PREview Roster Report: The PREview Roster allows advisors to review PREview score data for examinees affiliated with their institution. Examinees may release PREview scores to their advisors during PREview registration or when submitting an AMCAS application.  
• Designated Medical School Report: The Designated Medical School Report allows advisors to view a list of the medical schools where their applicants applied, along with counts of their applicants by status: “Not Accepted,” “Alternate List,” “Accepted,” and “Matriculated.” Applicants may release their information to advisors in the AMCAS application.  

There is a two-week embargo period for admission actions in AIS. This means applicants can see updates immediately in their AMCAS application, but advisors will not see those actions in AIS for two weeks. For example, an acceptance recorded on Oct. 1 will appear in AIS on Oct. 15.  

Use Quick Lookup to search by AAMC ID or name to access application details, MCAT scores, and PREview scores for a comprehensive evaluation.   

Use Application Year Statistics to compare your institution’s GPAs and MCAT scores with national averages, helping you to benchmark your applicants’ competitiveness.   

Use the “AMCAS Status” filter (Active, Processed, Hold, Withdrawn) in the Roster of Applicants to monitor where students are in the process and guide next steps. 

To better understand the reason behind a delayed application, advisors can check the “AMCAS Status” filter (Hold or Active) in the Roster of Applicants to identify issues such as missing transcripts or incomplete applications.  

The “Fee Assistance Program Award Status” appears in the Roster of Applicants on the Applicant Details page and in the MCAT and PREview Rosters, where filters allow you to analyze outcomes.   

The “Fee Assistance Program Award Status” displayed in AIS is based solely on the applicant's consent and the outcome of their Fee Assistance Program application. If consent is not provided, the award status will not appear.  

• Applicants who provide consent and are approved are displayed as Awarded.  
• Applicants who provide consent and are denied are displayed as Denied.  
• Applicants who did not apply for the Fee Assistance Program are displayed as Did Not Apply.  
• Applicants who provided consent and were approved after submitting their AMCAS application are displayed as Awarded, After AMCAS submission.   

Use the “My Primary Undergraduate School” filter to identify applicants whose primary undergraduate institution matches your school. An applicant's primary undergraduate school is available only after their application has been processed, which requires submission and completed verification. This filter can be applied in the Roster of Applicants, Designated Medical School Report, and Application Year Statistics to support your analysis.   

Use the Roster of Applicants to identify accepted students from your institution and review their profiles to understand key factors associated with acceptances from your applicant pool.  

Trends displays aggregate AMCAS, MCAT, and GPA data to help you understand application patterns and outcomes at your institution across years. You can select and analyze the five most recent closed AMCAS application cycles. Each report is displayed in both bar chart and table formats.  

• Applications Report: Number of applicants who applied, were accepted, and matriculated.  
• Mean MCAT Scores: Average MCAT scores for applicants who applied, were accepted, and matriculated.  
• Mean GPA: Cumulative, and BCPM GPAs for applicants who applied, were accepted, and matriculated.  

The available “Action Categories” depend on whether a medical school is selected.  

• If a medical school is selected, all “Action Categories” are available.  
• If no medical school is selected, only the following “Action Categories” are available:   
• Accepted  
• Not Yet Accepted  
• Matriculated  

No. An applicant appears only once in the Quick Lookup results. If an applicant has an AMCAS application as well as MCAT and PREview records, the applicant is displayed only in the AMCAS Applicants table and is not repeated in the MCAT or PREview tables.  

Use the Roster of Applicants and apply the “Action Category” filter (Interview, Alternate List, Accepted) when using the “Medical School” filter to review how past applicants progressed through each stage.   

Use the “Program Type” filter in the Roster of Applicants to analyze the outcomes of Early Decision Program applicants from your institution.   

Use the MCAT Score Summary to compare a student’s score with your institution’s average and national benchmarks.