Fee Assistance Program Application Guide

The information below will assist you as you proceed through the application, submission, and post-submission processes.

Sign In and Registration

If you already have an AAMC Account (for example: MCAT or AMCAS), use the same user name and password to sign in to the Fee Assistance Program application.

If you do not have an AAMC Account, click "Register for an AAMC Account" and complete registration. The user name and password you create will be the same ones you will use to access MCAT exam registration, the AMCAS application, as well as other AAMC Services. Entering false information or creating multiple AAMC IDs may result in an investigation.

Benefits Overview

If you were awarded Fee Assistance Program benefits in the previous calendar year, you will see a summary of the benefits you have remaining.  While on this page, a new Fee Assistance Program application will not be created.  If you do not require new benefits, there is no need to create a new application.  If you do want new benefits, select the “Start Application” button at the bottom of the page to initiate a new Fee Assistance Program application.  Once you start a new Fee Assistance Program application, you will no longer see the Benefits Overview page.

If you were not awarded Fee Assistance Program benefits in the previous calendar year, you will not see this page.

Remaining Benefits

 For returning applicants, if you were awarded Fee Assistance benefits in the previous calendar year, you will see a summary of your remaining benefits.

If you apply and receive fee assistance for two consecutive calendar years, any unused benefits from your first award will expire as soon as your new award is approved.

Completing the Application

A check mark will indicate a section has been completed. Some sections of the application must be completed before you can proceed to others. Just because all the required fields have been completed does not ensure that you have provided full and complete information. Be sure to review your entries. You can review your progress at any time by clicking on "Application Summary".

Enter income and other dollar amounts in whole dollars. Round to the nearest dollar if necessary.

Applicant Information

To be eligible for the AAMC's Fee Assistance Program, you must (1) be a U.S. citizen or U.S. national; (2) be a Lawful Permanent Resident (LPR) of the United States ("Green Card" holder); or (3) have been granted Deferred Action for Childhood Arrivals (DACA), refugee, or asylum status by the U.S. government. You will certify your citizenship status, and enter your mailing address, phone number, and state of legal residence, on this page. You may change information from this screen prior to submission. After submission, you may request changes to your mailing address and phone number by contacting us. Your citizenship status cannot be changed after submitting your Fee Assistance Program application.

If you do not meet the citizenship standards for the Fee Assistance Program, confirm that you understand the restrictions by entering your password and clicking “Confirm”.  Providing false information about your citizenship status may lead to an investigation.

Your mailing address is tied to certain Fee Assistance Program benefits, so make sure that your mailing address is accurate prior to submission. 

Some of your personal information will be prepopulated from your AAMC Account registration. If your birth date is incorrect, please contact the Fee Assistance Program to get it corrected. If you choose to send us an email, please include your first and last name, your AAMC ID number, and your correct date of birth.

This AAMC will primarily contact you via email. Some junk mail filters prevent email from the AAMC from appearing in your inbox. To prevent this from happening, add aamc.org to you approved sender list. It is your responsibility to ensure that you do not miss emails from the AAMC because they were sent to your junk mail folder.

In some cases, MCAT exam preparation products may be mailed to the mailing address you include in your Fee Assistance Program application. Please be sure to include a valid mailing address.

My AAMC Profile

Information entered into your AAMC Profile will populate in this screen.  Additional information may be required if not already existing in your AAMC Profile. Your legal name, preferred name, birth date, and email address, can be modified directly on this screen. After submitting your Fee Assistance Program application, this information can be updated through your AAMC Profile.

Your email address is tied to certain Fee Assistance Program benefits, so make sure that your email address is current and accurate. 

Please note, any changes you make to your AAMC Profile, even for another service of the AAMC, will update your Fee Assistance Program application.

Applicant Financial

Enter income and other dollar amounts in whole dollars. Round to the nearest dollar if necessary.

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You will be required to enter your spouse’s financial information if you are married. Indicate if you were married as of December 31, 2017.  If you were not married, or no longer married, as of December 31, 2017, answer “No”. 

Instructions are provided on screen to help you determine your family size, which is based on your marital status. For example, if you indicated that you are not married, the instructions would say "To calculate your family size, add '1' for yourself, and '1' for each dependent you listed on your IRS 1040 Federal tax return for last year".

The IRS 1040 Federal Tax Form is the standard form used by individuals in the U.S. to file their taxes. There are various versions of this form (i.e. 1040EZ, 1040A, etc.). Throughout the Fee Assistance Program application, all versions of the form will be referred to as the 1040 Federal Tax Form.

If you have filed your taxes already, click Yes and then enter your Adjusted Gross Income as it appears on your tax return.

Please note, if you are married or separated and did not, or will not, file a joint tax return, you are required to enter the sum of your and your partner’s individual incomes in the fields where income is required.

If you are not required to file a tax return select Will Not be Filing. Not all individuals are required to file a tax return. The AAMC cannot help you determine whether or not you must file a tax return. Search www.irs.gov for “Do I Need to File a Tax Return” for guidance.

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If you intend to file a tax return but have not yet done so, select Not Yet. Prior to the April federal tax filing deadline (which is typically April 15), the AAMC will accept W-2 and 1099 income data and forms in place of an IRS 1040 Federal Tax Form. After the federal tax filling deadline has passed you will be unable to select Not Yet. Those who are required to file a tax return, even if they filed an extension, will also be required to submit an IRS 1040 Federal Tax Form to the Fee Assistance Program before their application can be processed.

If you have selected Not Yet or Will Not be Filing for your tax filing status, input the total income you received from work as shown on your W-2 or 1099 Forms.

Employers typically provide either a W-2 or 1099 Form to full or part time employees and/or contractors around February 1 of each year. These forms summarize all the wages, tips, etc. you earned. Contact your employer if you are unsure if you have, or will receive, such a form.

Submitting false information or omitting required or material information could result in an investigation, which may impact eligibility for Fee Assistance. Please be sure to document all earned income.

Other Income

The Fee Assistance Program does not consider financial aid awarded and used for tuition, books, or fees to be part of your income. Any portion of financial aid awarded for living expenses is considered income.

Use the Financial Aid Calculator to identify the amount of aid that you were awarded for living expenses. You will need to reference your school’s Cost of Attendance sheet or similar documentation, which details the cost of tuition for the academic year, and how much students typically pay for books and fees. This information is typically found on the Financial Aid or Admissions sections of your school’s website.

If you received any financial aid, you will be required to submit a copy of your Award Letter and the Cost of Attendance sheet.

If your financial aid award is less than the sum of your tuition, book expenses, and fees, the application will automatically enter for the amount of your financial aid that will be considered income.

Some students live with relatives or are provided housing by a relative or friend. If this living situation applies to you, select Yes. If your housing assistance was provided as part of your financial aid award, or through a federal, state or local welfare program, select No. You will provide that information elsewhere in the application.

Quantify the value of your housing and food assistance by using the Housing/Food Assistance Calculator.

Estimate what you would have paid monthly for rent based on market rates for similar housing in your area. Use the same method to estimate the amount of food assistance you received. You do not need to be exact.

If you received housing and/or food assistance from a relative, friend, or other entity you must submit a signed Housing and Food Assistance letter that documents the assistance you received. Use this letter template.

If you lived and worked outside of the U.S. last year and received income not reflected on your W-2 or 1099 forms, enter the amount of money you earned. Your entry must be converted to U.S. Dollars.

If you received income while residing in a country outside the United States you must submit a signed Foreign Income letter that documents the income you earned. Use this letter template.

This section is used to report gifts of cash or material goods in excess of $200 combined value, which you received last year. For example, if a relative gives you $100 per month for general living expenses, enter $1,200 in this section. Similarly, record one-time gifts of cash using your best estimate of the value of that gift. You need not report these gifts if their combined total is less than $200.

If you received cash totaling more than $200 last year you must submit a signed Financial Gifts letter that documents the amount you received. Use this letter template.

Enter the sum of all child support payments you received. Do not include information about child support payments you made.

If you received child support payments you must submit an official document that details the amount you received last year. 

 

If you selected that you have already filed your Federal Tax Return, you will not see this question, because you will have already been required to include spousal support payments as income to file your taxes.

Enter the sum of alimony or spousal support payments you received. Do not include information about payments of spousal support you made.

If you received spousal support payments, you must submit a signed, formal document that details the amount you received last year.

Include the total amount of income or other financial support that you received last year that did not fall into one of the other categories. One example might be Veterans Administration benefits or an inheritance.

If you received income or financial support from other sources, you must submit a formal document that details the amount you received in the previous year.

 

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Enter the full amount of benefits received from the Social Security Administration last year.  In addition to retirement benefits, individuals may receive income from the Social Security Administration in the form of survivor benefits, disability benefits, or from several less common benefits.

Enter the total value food stamps (SNAP), housing vouchers, Aid to Families with Dependent Children (AFDC), or other welfare program benefits you or your spouse (if applicable) received last year.

If you received such benefits, you must submit a formal statement of the benefits they received from the government agency that administers the benefit program(s).

Parent Information

Providing false information about your parents may lead to an investigation, which might impact your eligibility for the Fee Assistance Program now and in the future.

Dependent/Independent Status Disclosure

The AAMC’s Fee Assistance Program is privately funded and has established certain eligibility guidelines, which may differ from federally funded aid programs. These eligibility guidelines take in to account the federal poverty guideline, as specified by family size, and are verified by tax documentation from the previous year.

Unlike some federally funded programs, the Fee Assistance Program does not draw distinction based on your dependent or independent status, and therefore, parent financial information and supporting tax documentation are required portions of the application process for all applicants. Parental information is viewed independently from applicant data, but must also fall within eligibility guidelines.

This requirement cannot be waived on the basis of your marital status, age, tax filing status (independent or dependent), parent(s) country of residence, or your parent(s) unwillingness to provide documentation. You will not be able to submit your application without inputting parental information.

Grandparents, foster parents, legal guardians, aunts, uncles, or other relatives are not considered parents.

Do You Have Any Living Parents?

To continue with your application, you must agree to provide your parent(s) financial information.

The Fee Assistance Program application contains a threshold question for parental information: “Do you have any living parents?”  If you answer, “No”, to this question, no other information about your parents will be asked.  Failure to respond to this question accurately may result in an investigation.

The AAMC defines parents as biological, adoptive, and step.  If you were adopted, you do not have to report biological parental information.  Step-parent information needs only be reported so long as they are married to one of your biological or adoptive parents as of December 31, 2017. 

If you are legally emancipated, you do not know if a parent is living, a parent is incarcerated, or there is another situation that prohibits you from obtaining a parent’s financial information, please contact us prior to submitting your application at fap@aamc.org or 202-828-0600.

Please note, we understand that a parent may be unwilling to provide their financial information, however, this information is required to be considered for Fee Assistance Program eligibility unless there is an exigent circumstance that prohibits you from obtaining that information.

Marital Status

Select the appropriate marital status for your parents as of December 31 of last year. If you are unsure what their marital status is, ask them. Please contact us at fap@aamc.org or 202-828-0600 if you do not see a marital status that matches your parents’.

If your parents are Married, or Not Married and Both Parents Living Together, enter both parents’ name and State of Legal Residence. When you get to the Parent Financial section, you will report income for one parent household.

If your parents are Divorced, One or Both Remarried; Divorced Neither Remarried; Not Married and Living Separately; or Separated enter both parents’ name and State of Legal Residence. When you get to the Parent Financial section, you will report income for two parent households.

If your parents are Widowed or Single, enter your parent’s name and State of Legal Residence. When you get to the Parent Financial section, you will report income for one parent household.

  • Select Widowed if one of your parents is deceased, even if they were never legally married.
  • Select Single if you have only known one parent for your entire life.

Parent Financial

If you are entering financial information for two parent households you will see tabs at the top of this section for each household entry. Enter income and other dollar amounts in whole dollars. Round to the nearest dollar if necessary. Enter income for all parents, and parent’s spouse (if applicable), even if they file separately.

Instructions are provided on screen to help you determine your parent(s)' family size based on their marital status. for example, if your parents' marital status is "Divorced, Neither Remarried" and your father's name is Rodger Smith, the instructions would say "To calculate the family size of Rodger Smith, add "1" for Rodger Smith, and "1" for each dependent listed on Rodger Smith's IRS 1040 Federal tax return for last year.

The IRS 1040 Federal Tax Form is the standard form used by individuals in the U.S. to file their taxes. There are various versions of this form (e.g. 1040EZ, 1040A, etc.). Throughout the Fee Assistance Program application, all versions of the form will be referred to as the 1040 Federal Tax Form

If your parent(s) have filed their taxes already, click Yes and then enter their Adjusted Gross Income as it appears on their tax return.

Please note, if your parents are married or separated and did not, or will not, file a joint tax return, you are required to enter the sum of both your parents’ individual incomes in the fields where income is required.

If your parent(s) are not required to file a tax return select Will Not be Filing. Not all individuals are required to file a tax return. The AAMC cannot help your parent(s) determine whether or not they must file a tax return. Search www.irs.gov for “Do I Need to File a Tax Return” for guidance.

If your parent(s) intend to file a tax return but have not yet done so, select Not Yet. Prior to the April federal tax filing deadline (which is typically April 15), the AAMC will accept W-2 and 1099 income data and forms in place of an IRS 1040 Federal Tax Form. After the federal tax filing deadline has passed you will be unable to select Not Yet. If your parent(s) are required to file a tax return,  even if they filed an extension, you are required to submit their IRS 1040 Federal Tax Form to the Fee Assistance Program before your application can be processed.

 

If you have selected Not Yet or Will Not be Filing for your parent(s)’ tax filing status, input the total income they received from work based on their W-2 and 1099 Forms.

Employers typically provide either a W-2 or 1099 Form to full or part time employees and/or contractors around February 1 of each year, These forms summarize all the wages, tips, etc. your parent(s) earned. If you are unsure if your parent(s) have, or will receive, such a form, please ask them to contact their employer.

Submitting false information or omitting required or material information could result in an investigation, which may impact eligibility for Fee Assistance. Please be sure to document all earned income.

Other Income

People sometimes live with relatives or are provided housing by a relative or friend. If this living situation applies to your parent(s), or parent’s spouse, select Yes.  If your parent(s)’ housing assistance was provided through a federal, state or local welfare program, select No. You will provide that information elsewhere in the application.[MB1]

Quantify the value of your parent(s)’ housing and food assistance using the Housing/Food Assistance Calculator.

Estimate what your parent(s) would have paid monthly for rent where they were living, based on market rates for similar housing in their area. Use the same method to estimate the amount of food assistance they received. You do not need to be exact.

If your parent(s) received housing and/or food assistance from a relative, friend, or other entity, you must submit a signed Housing and Food Assistance letter on their behalf that documents the assistance they received. Use this letter template.

If your parents lived and worked outside of the U.S. last year and received income not reflected on their W-2 or 1099 forms, enter the amount of money they earned. Your entry must be converted to U.S. Dollars.

If your parents received income while residing in a country outside the United States you must submit a signed Foreign Income letter that documents the income you earned. Use this letter template.

For each of the following sections, if your parent(s) did not receive any benefits or payments from these sources, enter for that source.

These benefits are not solely for retired people. In addition to Retirement Benefits, individuals may receive income from the Social Security Administration in the form of Survivor Benefits, Disability Benefits, or from several less common benefits.

Enter the full amount of benefits your parent(s) received from the Social Security Administration last year. You will need to obtain and submit a Statement of Benefits from the Social Security Administration that details their benefits for last year.

Enter the total value food stamps (SNAP), housing vouchers, Aid to Families with Dependent Children (AFDC), or other welfare program benefits your parent(s) received last year.

If your parent(s) received such benefits, you must submit a formal statement of the benefits they received from the government agency that administers the benefit program(s).

This section is used to report gifts of cash or material goods in excess of $200 combined value, which your parent(s) received last year. For example, if a relative gives your parent(s) $100 per month for general living expenses, enter $1,200 in this section. Similarly, record one-time gifts of cash or material goods (i.e. car, computer), using your best estimate of the value of that gift. You need not report these gifts if their combined total is under $200.

If your parent(s) received cash or other material gifts totaling over $200 last year, you must submit a signed Financial Gifts letter that documents the amount they received. Use this letter template.

Enter the sum of any child support payments your parent(s) received. Do not include information about payments of child support your parent(s) made.

If your parent(s) received child support payments, submit a signed, formal document that details the amount your parent(s) received last year.

If you selected that your parent(s) have already filed their Federal Tax Return, you will not see this question, because they will have already been required to include spousal support payments as income to file their taxes.

Enter the sum of alimony or spousal support payments your parent(s) received. Do not include information about payments of spousal support your parent(s) made.

If your parent(s) received spousal support payments, submit a signed, formal document that details the amount they received last year.

Enter the total amount of income or other financial support that your parents received last year but that did not fall into one of the other categories. One example might be Veterans Administration benefits or an inheritance.

If your parent(s) received income or financial support from other sources, you must submit a signed, formal document that details the amount they received last year.

Application Summary

Before submitting your application, review the information you have entered and confirm that, to the best of your knowledge, it is accurate and complete. Click Application Summary to review your entire application. If you need to revise your answers, click Edit, which will return you to that section of the application.

Providing false information in your application may lead to an investigation, which might impact your eligibility for the Fee Assistance Program now and in the future.

After you have made all necessary updates click “I Agree” to proceed to application submission.

Submit Application

To submit your Fee Assistance Program application, you must indicate that you understand and accept the terms of the Certification Statement.  If you do not indicate that you understand and accept the terms of the Certification Statement, you will not be able to submit your Fee Assistance Program application. Adherence to the Certification Statement is necessary to enable the AAMC to maintain for you and other applicants a fair process.

After Submission

After you submit your application, you will receive an email regarding your application status from the AAMC. If you are ineligible for the Fee Assistance Program based on the information you submitted, your application will be denied at this point.

If you are eligible for the Fee Assistance Program based the information you entered, your application will be marked as On Hold. You will receive instructions regarding any supporting documentation the AAMC needs to process your application.

Next Steps: Uploading Supporting Documentation

Indicate whether you wish to receive MCAT test preparation materials. This benefit is not renewable, so consider your MCAT exam schedule before you indicate “yes” or “no” on this section. If you are planning to take the MCAT exam more than two years from the date of your FAP application, we recommend that you select “no” at this time. You will be able to log into your account and change your response to “yes” when you are ready to receive your materials.

Answer “Yes” if you wish to receive MCAT test prep benefits upon approval. This award is only given once in a lifetime. If you already received MCAT test prep benefits from a previous Fee Assistance award, you will not be given the option to claim this benefit. If you select “No,” you can change your response to “Yes” any time before and after approval.

Once you have decided receive your MCAT preparation materials, you will have until the end of the next calendar year to activate them (for example, all codes distributed in 2018 will expire on December 31, 2019). Once the products are activated, they will expire either when you utilize all “starts,” or after one year, whichever is sooner.

Answer “Yes” if you authorize the AAMC to release your Fee Assistance Program award status to the school-designated advisor(s) at institutions you have attended. The AAMC only provides your award status; detailed financial information is not released. Advisors can only view your award status if you also release your MCAT scores, your AMCAS application information, or both. If you select “No,” you can change your response to “Yes” any time before and after approval.

The Consent and Certification Form is required for all applicants and their parents (if applicable). Each form must be printed out and hand signed by all parties. If your parent is married, the spouse’s signature is also required.

The form will detail what supporting financial documentation the AAMC needs based on the information provided in your application.

By signing the Consent and Certification Statement the signer is agreeing to the following:

“I certify that the information being submitted is complete and accurate, to the best of my knowledge. I understand that submitting false information or omitting required or material information could result in an Investigation, which may impact my eligibility for Fee Assistance. I understand that the AAMC may require additional documentation in order to process my application. I authorize the AAMC to retain copies of my submitted documents for a period of 90 days beyond the date when an award decision has been made. I certify that my ability to pay the AAMC Service Fees is absolutely dependent upon my receipt of AAMC Fee Assistance.”

Use this section to upload required documentation for yourself and your parents (if applicable). All required documents are listed in this section, and you can also upload supplemental documents here. For more details on required documentation, visit the What You Need to Apply section of the Fee Assistance Program website. If you cannot upload your required documents, you may also mail or fax the documents to the address or fax number listed in the Contact Us section of this document.

During review of your documentation, Fee Assistance Program staff may determine that additional supporting documentation is required. If this occurs, you will receive an email listing the required documents. Your list of required documents also appears in the Document Gathering and Upload section of your application.

Application Review

Once the AAMC has received all required supporting documentation, it will take up to fifteen (15) business days to process your application. You will be notified via email about the outcome of your application.

Remember MCAT registration fees and AMCAS application fees paid prior to Fee Assistance Program approval are non-refundable.

 

Program Status
The 2018 Fee Assistance Program application is now open.

The Fee Assistance Program Application Tutorial

This tutorial provides important information about the Fee Assistance Program and key steps to complete the application, including necessary financial documents you will need to apply.

2018 Fee Assistance Program Essentials

This Fee Assistance Program guide is the first step in applying. This is required reading before completing your AAMC Fee Assistance Program application and necessary for a smooth application process.

Financial Aid Resources

The AAMC's FIRST (Financial Information, Resources, Services, and Tools) program provides free resources to help you make wise financial decisions. 

Contact the Fee Assistance Program

AAMC
Attn: Fee Assistance Program
655 K Street N.W., Suite 100
Washington, DC 20001

Fax: 202-828-1120

Sending Email? Please include your name, AAMC ID, and a detailed explanation of how we can help in your email. Sorry, we're unable to accept attachments.

Canadian Fee Assistance Program:
Questions? Visit AFMC’s website at - www.afmc.ca/en/mcat-fee-assistance-program

Monday-Friday, 9 a.m.-7 p.m. ET, Closed Wednesday, 3-5 p.m. ET