After Applying to Programs

After Applying to Programs
  • All programs to which you applied will receive your MyERAS application, as well as any personal statements or program signals that you created and assigned to them. 
  • If you authorized the release of your USMLE transcript, assigned it to at least one program to which you applied and paid the transcript fee, the NBME or ECFMG (IMG residency) will receive a request for the transcript and a list of programs to which you assigned your transcript. 
  • If you authorized release of your COMLEX-USA transcript, assigned it to at least one program to which you applied and paid the transcript fee, the NBOME will receive a request for a transcript and a list of programs to which you assigned your transcript. 
  • Your Designated Dean’s Office will receive a list of programs that you applied to and the documents you assigned to these programs. 
  • Using the Program Director’s WorkStation (PDWS), participating residency programs view application documents. Program directors may print, review, and evaluate applications using criteria they establish. 
    • Note: Programs do not receive any information about other programs to which you applied or the number of applications you have submitted. 
  • Residency and fellowship programs must log into the Program Director’s WorkStation (PDWS) to view application material. Applications sent after a program’s deadline may not be considered by the program. It is your responsibility to ensure that application materials are sent to programs before their deadlines. Refunds will not be given if residency programs decide not to consider your application. 

In This Section:

jhoard@aamc.org

Communicating with Programs

Communicating with Programs

Program directors may contact applicants at any time about their application via the MyERAS Message Center, email, telephone, or regular mail. Programs may use your email address to send invitations to interview and to ask for additional information. You should be sure to check your email regularly while your applications are active. The MyERAS Contact email address entered under the Personal Information section needs to be up to date and active. If you will not have access to your email, you should make arrangements to have someone keep you updated. 

jhoard@aamc.org

Message Center

Message Center

The Message Center displays messages sent by programs applicants have applied to, the ECFMG (IMGs only), the EFDO (fellowship applicants), and the ERAS program. The Message Center can only display messages sent through the ERAS program. Messages sent outside the ERAS system (e.g., emails from the program’s institution/personal email account) will not be captured in the Message Center. 

In This Section:

General 

  • You cannot initiate messages with programs you have applied to, the ECFMG (IMGs only), the EFDO (fellowship applicants), or the ERAS program. You can only reply to messages that are received in the MyERAS Message Center. 
  • When a new message is received in the MyERAS Message Center, a notification will be sent to your listed personal email address listed in the AAMC account information of your personal information. 
  • A count of unread messages is available next to the Message Center menu item at the top of the page and in the left navigation next to the Message Center’s Inbox. The count is updated as you open/read messages. 
  • Any new messages received while in the Message Center will only be reflected in the count of unread messages when you refresh the Message Center page. 

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Inbox

  • Inbox List View: All messages in the Inbox List View will display: 
    • From. 
    • Subject.  
    • Date (message was received). 
  • All new unread messages will be in bold text. 
  • Twenty-five messages at a time will display. Use the refresh button to load new messages. 

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Reading Messages

To read a message, choose anywhere in the message row to open the message in reading view. 

  • Note: Be sure to check if messages include any attachments that can be opened from the reading view. 

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Replying to Messages

While a message is in reading view, select “Reply” in the top right corner of the message. 

  • Attachments are allowed but are limited to PDF and JPEG. 
  • You can reply only to the original message sender. Additional recipients cannot be added to messages. 

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Deleting Messages

While a message is in reading view, select the down arrow next to “Reply” in the top right corner of the message and select “Delete.” This will move the message to Trash.

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jhoard@aamc.org

Sent

Sent

Sent List View

All messages in the Sent list view will display: 

  • To.  
  • Subject. 
  • Date (message was sent). 

25 messages will display at a time. 

Reading Messages

To read a message, choose anywhere in the message row to open the message in reading view. 

Attachments can be opened from the reading view. Sent messages cannot be deleted. 

jhoard@aamc.org

Trash

Trash

Trash List View

All messages in the Trash list view will display: 

  • From (message sender). 
  • Subject.  
  • Date (message was received). 

All new unread messages will be in bold text. 

25 messages will display at a time with the ability to paginate 

Reading Messages

To read a message, choose anywhere in the message row to open the message in reading view. 

  • Attachments can be opened from the reading view. 

Restoring Messages

While a message is in reading view, select the down arrow in the top right corner of the message and select “Restore.” This will move the message back to the Inbox. 

jhoard@aamc.org

Create New Folder

Create New Folder

Begin by selecting Create New Folder. Enter a folder name and select “Create.” Folder names are limited to a maximum of 50 characters. 

Edit a Folder Name 

Begin by selecting the pencil icon to the right of the folder name. Make edits in the Folder Name field and select “Update” to save your changes. 

Delete a Folder 

Begin by selecting the X icon to the right of the folder name. 

Note: Consider moving messages out of a folder before deleting it. Messages in the folder being deleted will automatically be moved to Trash. You will receive a warning message asking you to confirm before the messages are moved to Trash. 

jhoard@aamc.org

Interviews

Interviews

The Interviews area displays all interview invitations sent to you by ERAS participating programs using the ERAS Interview Scheduler tool. You will have the ability to schedule, waitlist, and decline interview invitations.

In This Section:

jhoard@aamc.org

General

General
  • ERAS programs are not obligated to use the ERAS Interview Scheduler tool. Programs may choose to use other methods, such as telephone, email, or other scheduling tool to schedule interviews. It is important to check your email and MyERAS Message Center for information about interviews. 

  • Interview invitations sent outside the ERAS system will not be captured in the MyERAS portal unless you add the scheduled events to the Calendar. 

In This Section:

Invitations

  • For each interview invitation you receive, the following information will display on the Invitations page of the Interviews menu: 
    • Program information row: 
    • Program Name.  
    • Specialty.  
    • Interview Status. 
    • Interview Date.  
    • Action column with additional menu options (refer to Adding a Note and Declining an Interview sections below). 
  • The Interview Status column will display the interview status in colored chips for that program. Possible interview statuses are as follows: 
    • Invited: You have received an interview invitation but has not taken any action. 
    • Scheduled: You have scheduled an interview. 
    • Waitlisted: You have waitlisted for an interview date(s). 
  • The expanded view for each program row will display all available interview dates sent to you as part of the interview invitation and consists of the following information: 
    • Interview Date: Displays the date or date range of an interview.  
    • Time: Along with the time of day of the interview (AM/PM/All Day). 
      • Note: Specific details about the duration of an interview will not appear in the MyERAS Interviews section. You should contact programs directly with questions about the exact time of an interview and any additional information. 
    • Freeze Date: A deadline set by the program to prevent you from taking any further action on an interview date. Except for Cancel, you will not be able to take any action on an interview date as of 12 a.m. ET on the freeze date. 
    • Status: Provides the status of the availability of openings for an interview date. Interview date statuses are as follows: 
  • Available to Schedule: Openings are available to schedule for an interview. 
  • Available to Waitlist: There are no more openings to schedule, but you may waitlist for an interview. 
  • Expired: No action can be taken because it is past the Freeze Date. 
  • Scheduled: You have scheduled to interview. 
  • Waitlisted: You have waitlisted to interview. 
  • No Longer Available: There are no openings available to schedule or waitlist for an interview. 
    • Actions: Displays the option to schedule or waitlist for an interview date, as well as cancel an already scheduled or waitlisted interview date. Available actions will display as selectable buttons according to the status of the interview date. 

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Scheduling for an Interview

  • For each program, you can schedule to interview for only one interview date. 
  • The interview date must have a status of Available to Schedule to schedule an interview for that date. 
  • Once you have scheduled an interview, “Scheduled” will appear in the Interview Status column, and the Interview Date column will reflect the new date. 
  • You cannot be scheduled and waitlisted for an interview with a single program. However, you can cancel a scheduled interview and then waitlist for multiple events. 

You can schedule an interview by doing one of the following: 

  • Invitations page: Expand the desired program row; locate a date with an Available to Schedule status, and select the “Schedule” button in the Action column. 
  • Calendar page (Calendar view): Select an Available to Schedule date on the calendar for the desired program, and then select Schedule in the Action column in the modal window. 
  • Calendar page (List view): Locate the desired program and date with an Available to Schedule status in the list, and select “Schedule” from the Actions menu in the Actions column. 

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Waitlisting for an Interview

Programs have the option to allow you to waitlist for interview dates that fill all their openings. However, programs are not obligated to offer you the option to waitlist. Waitlisting for an interview does not guarantee you an interview with a program. The process for managing waitlisted applicants is determined by each program. 

  • For each program, you can waitlist for any number of dates. 
  • The interview date must have a status of Available to. 
  • Once you have waitlisted for an interview date, the date will appear in the Interview Status column. 
  • You cannot be waitlisted AND scheduled for an interview with a single program. However, you can cancel your waitlisted interviews and then schedule for an available interview date. 

You can waitlist for an interview by doing one of the following: 

  • Invitations page: Expand the row for the desired program; locate a date with an Available to Waitlist status, and select the “Waitlist” button in the Action column. 
  • Calendar page (Calendar view): Select an Available to Waitlist date on the calendar for the desired program, and then select “Waitlist” from the Actions menu in the Actions column in the modal window. 
  • Calendar page (List view): Locate the desired program and date with an Available to Waitlist status in the list, and select “Waitlist” from the Actions menu in the Actions column. 

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Adding a Note

In the Actions column from the Program Information row, you will be able to add a note by selecting “Notes” from the Actions menu for that program. Notes are for your personal use and are visible only to you. Programs will not be able to see any information entered in the notes. 

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Canceling an Interview

If you no longer want to be considered for a scheduled or waitlisted interview date, you can cancel by doing one of the following: 

  • Invitations page: Expand the desired program row and select “Cancel” in the Actions column for the scheduled/waitlisted date. 
  • Calendar page (Calendar view): Select the scheduled/waitlisted date for the desired program, and select “Cancel” from the Actions menu in the Actions column in the modal window. 
  • Calendar page (List view): Locate the desired program and the scheduled/waitlisted date in the list, and select “Cancel” from the Actions menu in the Actions column. 
    • Note: If you cancel a scheduled or waitlisted interview date, you will still have access to view all interview dates. You can schedule or waitlist for other interview dates based on the status/availability of each interview date. 
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Declining All Interviews for a Program

If you are not interested in scheduling or waitlisting for any date with a program, you can select “Decline All Invitations from this Program” from the Actions menu in the Actions column in the program information row on the Invitations page. 

Note: Once you decline all interview invitations for a program, you will no longer be able to view or take action on any interview dates for that program. This action cannot be undone in the MyERAS portal. If you inadvertently decline an interview invitation, you should contact the program directly and make them aware. 

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Filter By Status

Filters allow you to narrow your interview invitations by the following status: 

  • Invited: You have received an interview invitation but have not taken any action. 
  • Scheduled: You have scheduled an interview. 
  • Waitlisted: You have waitlisted for an interview date(s). 
  • Declined: You have declined to interview with program. 
  • Available to Schedule: You have the option to select program interview slots. 
  • Available to Waitlist: You have the option to join the waitlist for program interview slots. 

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jhoard@aamc.org

Calendar

Calendar

In This Section:

Share Interview Information

You may share interview information with your Designated Dean’s Office for additional guidance around interview practices and strategy. You will be prompted to send interview information when you first navigate to the Interviews Calendar.  

  • When toggled on, the following interview information is sent to the Designated Dean’s Office: 
    • Program Name. 
    • Specialty. 
    • Interview Status. 
    • Interview Date. 
  • You may reverse the decision to share interview information at any point during the season by using the toggle button at the top of the Calendar section.  

Note: The feature will need to be toggled on to share interview information. Custom interview event status and details are also shared. 

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Calendar

Displays all interview invitations in a calendar view. You may choose an interview date on the calendar to view more details about the program and interview date or to complete an available action, such as schedule, waitlist, or cancel. 

The colors for each date represent the interview status. Events with an edit icon indicate that the event was manually entered by the applicant to differentiate it from system-generated events. 

Calendar Event Icon Interview Status
yellow square icon
Invited: Interview invitation received but no action has been taken. 
green square icon
Scheduled: Applicant has scheduled an interview. 
blue square icon
Waitlisted: Applicant has waitlisted for an interview date(s). 
grey square icon
Declined: Applicant has declined to interview. 
pencil icon
Edit Icon indicates that the event was manually entered by applicant and is not a system-generated event. 
AM, PM, All Day  Indicates duration of the interview window. 

Note: Specific details about the duration of an interview will not appear in the MyERAS Interviews section. You should contact programs directly with questions about the exact time of an interview and any additional interview information. 

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List

Displays all interview invitation dates in a list view by interview date. For each interview date, the following information will display on the List page: 

  • Program Name. 

  • Specialty.  

  • City.  

  • State. 

  • Accreditation ID.  

  • Interview Date.  

  • Freeze Date.  

  • Status.  

  • Actions. 

You can schedule or waitlist for an interview date, as well as cancel an already scheduled or waitlisted interview date. Available actions will display according to the status of the interview date. 

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New Invite

Enter invitations that have been scheduled with programs outside the ERAS Interview Scheduler tool.  

  • After selecting the “Add Interview” button, fill in the respective Specialty, Program Name, Interview Date, and Interview Status. 

  • Note: Only programs that you have applied to in the MyERAS portal will populate. Choose the program from the menu or start typing the program name.  

You are able to label the custom invitation with one of the following Interview statuses: 

  • Invited: You have received an interview invitation but has not taken any action. 
  • Scheduled: You have scheduled an interview. 
  • Waitlisted: You have waitlisted for an interview date(s). 
  • Declined: You have declined to interview with the program on this date. 

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Filter by Status

Filters allow you to narrow your interview invitations by the following statuses: 

  • Invited: You have received an interview invitation but has not taken any action. 
  • Scheduled: You have scheduled an interview. 
  • Waitlisted: You have waitlisted for an interview date(s). 
  • Declined: You have declined to interview with program. 
  • Available to Schedule: Interview event slots invited by program that is available for you to schedule. 
  • Available to Waitlist: Interview event slots invited by program that is available for you to waitlist. 

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jhoard@aamc.org