• AAMC ID: Eight-digit identification number assigned to each user of AAMC products and services.
• Letter ID: Eight-digit identification number assigned to each letter entry on your AMCAS application.
• Letter Request Form: PDF generated by you in the AMCAS application for your designated letter authors, with your mailing address, AAMC ID, Letter ID, and information about submitting letters to the AMCAS program.

Each letter type is considered one letter entry, regardless of the actual number of letters it contains.

• Committee Letter: A letter authored by a prehealth committee or prehealth advisor and intended to represent your institution’s evaluation of you. A Committee Letter may or may not include additional letters written in support of your application. The Committee Letter is sometimes called a Composite Letter.
• Letter Packet: A packet, or set, of letters assembled and distributed by your institution, often by the institution’s career center. A Letter Packet may include a cover sheet from your prehealth committee or advisor; however, in contrast to a Committee Letter, a Letter Packet does not include an evaluative letter from your prehealth committee or prehealth advisor.
• Individual Letter: A letter written by, and representing, a single letter author. If you have already included an Individual Letter within either a Committee Letter or Letter Packet, you do not need to add a separate entry for that letter.

If a Committee Letter or Letter Packet is sent to the AMCAS program, the entire Committee Letter or Letter Packet will be sent to the schools you have designated to receive the letter. The AMCAS program does not split packets or add or remove letters once the packets or letters have been received. If you wish to send a specific letter to one medical school, we recommend you enter it as an Individual Letter and have it sent separately.

• In the Letters of Evaluation section, select +Add Letter of Evaluation/Recommendation.
• Select the type of letter to be forwarded to the AMCAS program (Committee Letter, Letter Packet,
  or Individual Letter).
• If you select Committee Letter, you may enter a Letter Title (it is optional and visible to medical schools). Next, select a school from the Select School drop-down menu. Then, fill in the fields for the Primary Contact, including address, phone number, and email address (all
  required fields).
• If you select Letter Packet, you may enter a Letter Title (it is optional and visible to medical schools). Next, select a school from the Select School drop-down menu. Then, fill in the fields for the Primary Contact’s information, including address, phone number, and email address (all required fields). Finally, you will have the option to add the names of the other letter writers who contributed to your packet.
• If you select Individual Letter, you may enter a Letter Title (it is optional and visible to medical schools). Next, you will answer the question, “Is the author associated with a school?” If the answer is Yes, you will be prompted to select the associated school from the Select School drop-down menu. Finally, you will fill in the fields for the Primary Contact’s information, including address, phone number, and email address (all required fields).
• Provide a Letter Request Form to the letter author.  The AMCAS program does not send Letter Request Form(s) to letter authors. You may print the form or save it as a PDF file so you can email it to the person who will be submitting your letter(s) of evaluation. Your AAMC ID and Letter ID numbers must be included for the letters to be matched properly to your application.
• Read and certify your understanding of the letters policy for participating medical schools.
• Select Continue.

Watch the How to Add Letter of Evaluation Entries video tutorial on the AMCAS Tools and Tutorials website.

Once you have designated which medical schools you would like to apply to in the Medical Schools section of your application, you may designate specific letters to be received by specific medical schools. When you’re adding medical schools, you will be prompted to add letters of evaluation. If you have already entered letters, a list of your letter entries will appear. Select the letters you’d like to be delivered to the given schools.

If you’ve already added medical schools but have not designated letters or would like to designate additional letters:

• Go to the Medical Schools section of the application and select the Edit link next to the school to which you wish to assign letters.
• Scroll to the bottom of the page to Select Your Letter of Evaluation/Recommendation.
• Select the letter(s) you would like to assign to that school, then select Save.
• If you have previously submitted your application, go to the Main Menu and select the Resubmit Application button to save your changes. This will not cause processing delays or result in additional fees.

If the AMCAS Letter ID number listed in your application differs from the number provided to your letter author, the AMCAS program will be unable to match them. You will be notified by email that a letter of evaluation has been received but not yet added to your application. You will need to log in to match the letter received to the letter information entered. The letter will be displayed under Received Letters in this section of your application.

To match a letter of evaluation for which you already have a letter entry:

• Log in to your application and go to the Letters of Evaluation section.
• Select Match This Letter.
• To match to an existing letter entry, select the letter entry from the list and select Save Match.

To match a letter of evaluation that you have not yet created a letter entry for:

• Log in to your application and go to the Letters of Evaluation section.
• You will be prompted to complete an Add Letter of Evaluation/Recommendation entry. For more information, refer to Creating Letter Entries.
• Once you have completed the fields, select Save.
• Regardless of how you added letters to your application, if you have previously submitted your application, go to the Main Menu and select Resubmit Application to save your changes. This will not cause processing delays or result in additional fees.

You must provide your letter author(s) with your AAMC ID and AMCAS Letter ID to ensure your letters are matched correctly to your application.

• AMCAS Letter Writer Application: This application enables letter authors to upload PDF versions of a letter(s) securely to the AMCAS program. Your letter author will be required to register (if not previously registered) and will need your AAMC ID and AMCAS Letter ID in order to upload your letter(s). The ID numbers are found on the Letter Request Form.
• Interfolio: The AMCAS program can receive letters sent to Interfolio if you are an Interfolio user or your institution uses Interfolio to deliver evaluation letters. Authors should add the appropriate AAMC ID and AMCAS Letter ID to their Interfolio account; the IDs must accompany your letter for your letter to be matched to your application. It can take up to three business days for letters to be delivered to the AMCAS program. Instructions are provided below.

Using Interfolio to Submit Letters: Enter each letter entry into your application before you have it delivered via Interfolio to the AMCAS program.

Individual Letter

• Enter each individual letter separately into your AMCAS application.
• Create a new delivery in Interfolio and select the AMCAS designation.
• Select the corresponding individual letter(s).
• Enter your AAMC ID and AMCAS Letter ID, found on the Letter Request Form for each individual letter.
• Complete the delivery.

Letter Packet or Committee Letter

• Enter the Letter Packet or Committee Letter as one letter entry in your AMCAS application.
• Create a new delivery in Interfolio and select the AMCAS designation.
• Select the corresponding letter(s) that belongs to the Letter Packet or Committee Letter.
• Enter your AAMC ID and AMCAS Letter ID found on the Letter Request Form for each letter. If the letters are compiled in Interfolio to make one Letter Packet or Committee Letter, you should enter the same AMCAS Letter ID for all letters that belong in that Letter Packet or Committee Letter.
• Complete the delivery.

After the initial submission of your AMCAS application, letter entries may not be deleted; instead, they may be designated as “No Longer Being Sent.” This can only be done if the letter has not been received by the AMCAS program. Log in to your application and go to the Letters of Evaluation section to make the designation:

• A notice above the letter descriptions reads as follows: “Medical schools need to know if you no longer plan on having specific letters sent to the AMCAS program. If one or more of your letters listed below is not going to be sent to the AMCAS program, select here.”
• Check the box next to the letter(s) that will not be sent to the AMCAS program. Be sure to select the correct Author and Letter ID combination from your application.
• You must read and acknowledge the following: “I understand that if the AMCAS program receives this letter at any time during this application cycle, the program will forward it to the medical school(s) that I have selected to receive this letter.” Then, select Save.
• To save these changes in your application, you must officially update your application. Changes will not be saved unless you officially update your application by selecting the Resubmit Application button on the Main Menu. Updating your application for this purpose will not cause processing delays or result in additional fees.
• The last column of the letter entry will now read “No Longer Sending.”
• Designating an entry as “No Longer Being Sent” does not remove a letter entry from your application.

You may check the receipt status of any of your letters in the Letters of Evaluation section or by selecting the Details link in the Transcript and Letter Receipt Information section on the Main Menu. You will also receive an email notification each time a letter of evaluation is added to your AMCAS application.

• You may continue to add letters to your application and assign them to medical schools after the initial submission of your application, but you may not edit or delete existing information after your initial submission.
• Once the AMCAS program receives a letter, no party may delete or edit it. Any letters that follow an original letter with the same AMCAS Letter ID will be appended to the original letter and sent to all medical schools you selected as recipients of that original letter.
• Under no circumstances will the AMCAS program provide access to letters of evaluation to you or your letter writers.
• Medical schools may require letters of evaluation to be written on official letterhead and signed by the author(s).
• You must comply with each medical school’s letter deadline(s).
• Please consult your prehealth advisor about questions or concerns about your letters of evaluation.
• Please refer to MSAR for additional details.