Frequently asked questions (FAQs) regarding the American Medical College Application Service (AMCAS®) application process. For more detailed FAQs on the AMCAS Letter of Evaluation process including information for letter authors please visit the AMCAS How to Apply section of the site.
How does AMCAS process and verify applications? In other words, what is the Verification Process?
The Verification Process
Once you submit your application to AMCAS, you will receive an acknowledgment of its receipt via email (provided you have included a valid email address). Such acknowledgment does not indicate that your materials (i.e., official transcripts) are complete or that deadline requirements have been satisfied.
The AMCAS Verification process starts when your application has been submitted and your official transcripts have arrived at AMCAS. Once all your materials have been received, your application joins the verification queue. Processing can take up to 6 weeks from the time that your application and all required official transcripts are received.
During the Verification process, AMCAS verifies your coursework against your official transcripts, ensuring that the course information entered in your application matches that on your official transcripts.
AMCAS may return your application to you—which could result in missed deadlines—if major errors or omissions in course listings are found during verification. AMCAS will stop verifying your materials and send an email notification if any missing or incomplete transcripts are discovered during verification.
AMCAS will verify your application using the following symbols:
|/||any course verified without correction|
|X||any course verified with any correction, change or addition made by AMCAS|
|O||any course listed on the Academic Record but not reflected on an official transcript; format corrections were not required|
|(x)||any course listed on the Academic Record but not reflected on an official transcript; format corrections have been made|
|≠||a type of coursework not intended to be verified by AMCAS|
Following the calculation of your AMCAS GPA, you will receive an email informing you that your application has completed processing. Your AMCAS application will then be made available to your designated medical schools.During the verification process, AMCAS converts most standard undergraduate transcript grades to AMCAS grades based on conversion information provided by colleges and universities. The AMCAS GPA provides medical schools with a standard way to compare each applicant’s academic record. AMCAS GPAs may differ from the GPA shown on your records at the institutions you attended.
What are the reasons my application may be returned?
AMCAS may return your application to you, and you may miss deadlines, if:
- 10 or more course listings are omitted.
- The original instance of a repeat grade is not included.
- Coursework is not listed in chronological order.
- Credits and grades are not listed as they appear on your official transcript.
What do the "X"s to the right of my course work in my processed application mean?
An "X" to the right of a verified course indicates that AMCAS made a change to your course entry in order to accurately reflect the official transcript on which that course appears. AMCAS may also make changes if you neglect to include certain pertinent information in the Course Work section of your application. For example, if you do not enter the AMCAS grade for a particular course, AMCAS will add the appropriate AMCAS grade and an "X" will appear to the right of that course entry.
I applied to AMCAS last year. Do I need to enter all my information again?
No. Information entered into the previous year's application will "roll-over" to the current application if previously submitted and not withdrawn.
How do I classify my coursework?
Each course must be assigned a course classification based strictly on the primary content of the course. You are responsible for selecting the correct course classification. Use the AMCAS Course Classification Guide for assistance. AMCAS reserves the right to change classifications if the assigned classification clearly does not apply. In the event that you are unable to comfortably classify a course, refer to the description of the course description on your school’s website.
How do I enter military coursework?
As with other types of coursework, the first step in determining how to list military credit is to establish whether a transcript is available.
If a transcript is available directly from the military school listing individual courses with letter grades (e.g., A, B, C, etc.) and credit hours convertible to semester hours:
- Include the military school in Schools Attended.
- Enter course data as it appears on the transcript.
- AMCAS will include this course work in AMCAS GPAs.
If the transcript does not list individual courses with corresponding grades and semester hours (or course units convertible to semester hours), but the program attaches ACE credit recommendations to the transcript: You must:
- Include the military school in your list of schools attended.
- Prepare a Transcript Request Form to be sent to the military school. Handwrite on this request that the transcript should include ACE recommendations so that AMCAS will expect this information and the school will know to send it.
- Enter course data as it appears on the ACE recommendations.
JST Transcript Available
If a transcript is not available from a military school directly, but a Joint Services Transcript (JST) is available:
- Include "JST" in Schools Attended (Include Florida as the state, then select "JST").
- Enter course information as it appears on your JST transcript. Enter coursework as it appears under "military course completions".
- Military Occupational Specialties (MOS) experiences should not be listed unless a U.S. or Canadian institution has accepted the experience as transfer credit.
- Experiences from "Occupations Held" should not be listed unless a U.S. or Canadian institution has accepted the experience as transfer credit.
- Indicate Military Credit as the Special Course Type. You do not need to also select the Pass/Fail Special Course Type.
AMCAS will not include this course work in AMCAS GPAs; however, AMCAS will include this course work in cumulative Pass/Fail - Pass credit hour totals.
For more details on entering military coursework, see the AMCAS Applicant Guide.
How do I enter courses from a study abroad program?
If your foreign coursework fits AMCAS's definition of "study abroad," you will typically enter the course details, grades, and credits under the foreign institution, exactly as they appear on the official transcript from the domestic institution that sponsored your program. AMCAS does not accept foreign transcripts. Each situation is different, though, so we encourage you to watch the AMCAS Study Abroad Coursework Tutorial and review the AMCAS Applicant Guide for full details.